A large adventure travel operator has recently requested photo submissions for its annual catalog from its approved photographers, and I thought I'd share with you how I'll go about presenting my submission.
Firstly, the client wants the initial photo submissions in low to medium resolution saved as jpgs. Once the choice has been done, submissions are to be in TIFF or PSD formats at high resolutions scans of 300 dpi. All this is pretty much standard for all photo submissions of this type.
Once I've decided on my photographs, I label each digital image with my name and an ID number. I burn these images on a DVD (or a CD for the initial submission) having grouped them in geographically-named folders (ie Bhutan, Ethiopia, etc). I also prepare a page with thumbnails of the submitted photos and burn that on the DVD or CD, along with a cover letter to the client with my address, and contact details. This too is pretty much standard.
I always use printable media (DVD or CD) and with my inkjet printer get them labeled with my name, copyright notice and client's name. I prefer DVD cases such as the one on the left, which provide more protection and are better looking than the square plastic ones. I print another sheet with the thumbnails, add my name, address, contact on the bottom and insert that in the front of the DVD case.
It presents well, and while it won't necessarily make my images stand out from the competition (I'm sure many photographers do the same or have similar ideas), it looks neat and professional. The days of scribbling on the CD and popping it in a mailer are gone!